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Implementing the Program
With a well-designed workplan, twinning partners already have a roadmap for implementing their twinning program. However, certain twinning activities can be unexpectedly time-consuming and logistically complex. In particular, coordination of travel exchanges and conferences or training events can be very taxing on partnership coordinators. This section of the toolkit includes a variety of forms and templates to aid in the implementation of various types of twinning activities, including travel and conference planning.1. Orienting Partnership Program Participants - Many of the people involved in the partnership may not have any previous experience working with an international twinning partnership. If your partnership involves a number of different staff, it may be useful to develop some orientation materials, dealing with programmatic, logistical, and/or travel-related/cultural issues.
- AIHA Sample Orientation Schedule - This orientation was designed to help staff/volunteers prepare for participation in an international twinning program.
- AIHA Partnership Orientation Materials
2. Planning a Conference or Training Workshop - From developing an agenda and training curriculum to organizing meals, travel, and local transportation, conferences and workshops can be an overwhelming endeavor.
3. Supporting Partnership Exchanges - Twinning partnerships rely on the sharing of expertise between the partners, and much of the success of the program depends on the ability of the partners to meet face-to-face. The logistical and programmatic arrangements for exchange visits can be time-consuming. AIHA has developed a series of guidelines and forms for its partners to use to help ease the process.
- AIHA Travel Forms - These are examples of logistical forms that partners can use to collect necessary personal data from travelers and to plan exchange trips. Also included here are forms completed by the traveler prior to the trip to receive money for travel expenses, and following the trip to reconcile the advance.
- a. Exchange Confirmation
b. Personal Data Forms
c. Trip Scope of Work
d. Sample Exchange Agenda - An example of how the programmatic content of an exchange can be planned out prior to the trip.
e. Travel Advance
f. Travel Voucher
4. Preparing Press Releases - While not essential, the use of press releases and other publications can help to raise the profile of your partnership and potentially help in the search for additional funding.
- AIHA: Examples of press releases sent out to announce the beginning of a new partnership program, the receipt of new grant funding, or noteworthy activities.
- AIHA Connections - Stories about AIHA partnership activities and accomplishments.
Twinning Partnership Phases:
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 | © 2006 American International Health Alliance |